Privacy Policy
This policy describes how we handle personal information when you use our websites and applications (for example, team dashboards, schedules, lessons, and related tools). We aim to be clear and practical; if you have questions, contact us using the details at the end.
Who this applies to
The service is intended for coaches, program staff, families, and students participating in STEM and robotics programs. Accounts may be created by adults or assigned by an organization. If you are a parent or guardian, you may be asked to acknowledge program terms separately from this policy.
Information we collect
- Account data: such as name, email address, username, role, organization affiliation, and authentication details needed to sign in.
- Program content you provide: team and roster information, calendars and events, tasks, attendance, uploaded files or media where the product supports them, messages or notes entered into the platform, and similar operational data.
- Technical data: IP address, browser type, general device information, and cookies or similar technologies used to keep you logged in and secure sessions.
- Communications: when you email us or use in-product contact flows, we receive the content of those messages.
How we use information
- To provide, operate, and improve the service (including schedules, exports, notifications, and administration).
- To authenticate users, enforce access rules, and protect against abuse.
- To send operational emails such as account activation, password reset, or messages about the service when appropriate.
- To comply with law or respond to lawful requests, and to protect rights and safety.
Sharing
We do not sell your personal information. We share data only as needed to run the service, for example:
- With hosting and infrastructure providers that process data on our behalf under appropriate safeguards.
- With email or messaging providers used to deliver transactional messages.
- Within your organization’s workspace (for example, coaches seeing roster or schedule information you would expect in a team portal).
- When required by law or to respond to valid legal process.
Retention
We keep information for as long as your account is active and as needed to provide the service, comply with legal obligations, resolve disputes, and enforce agreements. Organizations may have their own retention practices for content they manage.
Security
We use reasonable technical and organizational measures designed to protect personal information. No method of transmission or storage is completely secure; we encourage strong passwords and careful sharing of login credentials.
Your choices
Depending on your location, you may have rights to access, correct, delete, or restrict certain processing of your personal information, or to object to some uses. To exercise these rights or ask questions, contact us using the email below. We may need to verify your request.
Children’s privacy
Where student information appears in the service, it is typically provided by schools, programs, or parents in an educational or team context. If you believe we have collected information from a child in a way that should not have occurred, contact us and we will work to address it promptly.
International users
Our servers and vendors may be located in countries other than yours. By using the service, you understand that your information may be processed in those locations as permitted by applicable law.
Changes
We may update this policy from time to time. We will post the revised version on this page and adjust the “Last updated” date. Continued use of the service after changes means you accept the updated policy.
Contact
Questions about this policy: grdtalents@gmail.com.
This policy is provided for transparency. It does not constitute legal advice. Organizations serving minors or operating under specific regulations (for example FERPA, COPPA, or GDPR) should confirm practices with qualified counsel and configure the product in line with their obligations.
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